Marketing & Business Development Administrative Assistant

Company: PBK Architects
Location: West Palm Beach
Posted on: April 2, 2026

Job Description:

As the Marketing & Business Development Administrative Assistant at PBK you will play a pivotal role in driving our firm's growth and enhancing our public image. Working closely with the Business Development and Public Relations teams, you will be responsible for supporting various initiatives aimed at expanding our client base, strengthening relationships with stakeholders, and elevating our brand presence. Your Impact: Business Development Support Assist in identifying and researching potential clients, markets, and business opportunities. Help prepare proposals, presentations, and other materials for client meetings and pitches. Coordinate with internal teams to gather necessary information for business development efforts. Track and manage business development activities, including maintaining databases and tracking leads. Public Relations Assistance Support the planning and execution of public relations campaigns and initiatives. Assist in drafting press releases, articles, and other communication materials. Monitor media coverage and maintain media contact lists. Collaborate with internal teams to ensure consistent messaging and brand representation. Event Coordination Assist in organizing and coordinating events such as conferences, seminars, and networking functions. Handle logistics, including venue selection, catering, and coordination with vendors. Help manage invitations, RSVPs, and attendee lists. Provide on-site support during events as needed. Market Research and Analysis Conduct market research and analysis to identify industry trends, competitor activities, and potential opportunities. Implement procedures to ensure relevant data is effectively captured and input into the CRM system (Salesforce). Prepare reports and summaries to share insights with relevant stakeholders. Assist in developing strategies based on research findings to support business development and public relations efforts. Administrative Support Provide general administrative support to the Business Development and Public Relations teams. Maintain calendars, schedule meetings, and coordinate travel arrangements. Handle correspondence, phone calls, and inquiries in a professional manner. Here’s What You’ll Need: Bachelor's degree in Business Administration, Marketing, Communications, Public Relations or a related field. Previous experience in business development, public relations, marketing, or related roles is preferred. Proficiency in Microsoft Office Suite and familiarity with CRM software Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills. Ability to work effectively both independently and as part of a team. A proactive attitude with a willingness to learn and take on new challenges.

Keywords: PBK Architects, Miami Beach , Marketing & Business Development Administrative Assistant, PR / Public Relations , West Palm Beach, Florida