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Accounts Receivable Clerk

Company: Fontainebleau Miami Beach
Location: Miami Beach
Posted on: June 8, 2021

Job Description:

Overview

"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART."

  • Morris Lapidus

A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career.

Responsibilities

The Accounts Receivable clerk will be responsible for the billing and collections of transient and wholesaler guests.

Examples of Duties, includes but is not limited to the following:

Wholesaler Billing-

  • Preparation of Wholesaler invoices and bill out twice a month
  • Meal voucher billing
  • Upload Expedia invoices to their database for billing
  • Update Wholesaler Profiles
  • Apply payments received and research short payments
  • Answer inquiries and disputes
  • Ensure all Wholesaler accounts are paid according to contractual terms

  • Travel Agents-
  • Update travel agent profiles
  • Contact agents and request W-9 and or W-8 forms for commission payments and file once received
  • Research agent inquiries regarding short payments or non payments of commissions
  • Pay out commission on a bi-weekly basis
  • Accrue unpaid commissions at the end of the month

  • Credit Card Charge Backs/Inquiries-
  • Research and review all charge backs and or inquiries daily
  • Once all research is complete, reply to the credit card companies within terms requested
  • Follow up on results
  • Posting and collection of all charge backs
  • Write-off any uncollectible charge backs over 60 days old, then update the Reconciliation sheet on the "S'" drive

House Accounts-

  • Make proper adjustments to the house accounts
  • Prepare an excel sheet with all the adjustment details for tracking purposes
  • Send all related back-up to Income Audit for proper revenue reclassification

Guest Inquiries-

  • Answer the Accounting guest line
  • Answer guest disputes in a timely and courteous manner

Miscellaneous Billing-

  • Collect transient guest balances not settled at check out by the Front Office
  • Walk billing
  • NSF check billing
  • Post the daily check log for advance deposits and city ledger
  • Check the Deposit Ledger Report on a weekly basis and refund or clear any cancelled reservations with outstanding deposit balances

Qualifications

  • Ability to perform basic math skills

  • Ability to operate office equipment (i.e., computer, 10-key, copier, fax, and telephone)

  • Computer literate in word processing and spreadsheet applications

  • Ability to read, write, and communicate in English

  • Ability to communicate effectively and establish and maintain effective working relationships with staff
  • Knowledge, understanding, and compliance of policies and procedures, job descriptions, daily memorandums, chemical labels, and other instructions

Options

Keywords: Fontainebleau Miami Beach, Miami Beach , Accounts Receivable Clerk, Other , Miami Beach, Florida

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